Job Summary: The Administrative assistant for Worship and Music will ensure administrative support and coordination for Worship & Music at Pulaski Heights United Methodist Church while fulfilling our staff values:
Be United (United in PHUMC’s mission to “Welcome all to warmly engage and boldly love Christ and each other.”)
Be Innovative (Bring new ideas and strategies to our ministries; we are not afraid to be bold)
Be Collaborative (Work together as a team and listen to each other)
Be Engaged (Being present, attentive, and focused)
Be Empowering (Helping congregants and each other succeed)
Be Encouraging (In the face of challenges, we respond with a mindset of positive problem-solving and solution-seeking.)
Music
Daily contact for Music Academy Faculty and Students, Choir Members, and others
Produce Forms for Music Academy Registration.
Coordinate Calendar for Music Academy in ESpace
Collect Up to date Information for choir rosters, booklets, etc.
Place on Church Calendar all scheduled Music Events
Send emails to choirs, music students, altar guild, ushers, acolytes as needed
Prepare/help coordinate meals, dinners, receptions, etc.
Order Communion Supplies as requested by Altar Guild (bread/juice/gluten-free wafers)
Worship
Attend Worship Meetings as requested
Work with Communications staff to produce and print bulletins
Mail weekly Worship Bulletins to homebound/requested list
Coordinate Funeral Administrative support for clergy
Produce funeral bulletins
Work with Hospitality, Clergy, and Music Staff to organize funerals and help ensure coordinated efforts
Following input of visitor data, work with Pastor of Connecting Ministries to follow up with worship guests
Oversee production and implementation of Sunday School Packets
Mail Connect Campus Worship Packs
Work with Caring Ministry to mail or distribute at-home communion
Staff contact for Pew Crew
Staff contact for Ushers
Along with Director of Music, staff contact for Sanctuary Flowers
Along with Director of Music, staff contact for Altar Guild
Input worship data into shared Worship Spreadsheet (this is a shared responsibility with all Worship Staff)
Other Responsibilities:
Cover Front Desk on Sunday morning and during week when Receptionist is unavailable
Participate as needed in coordinating special services (Holy Week, Advent, Christmas)
Attend Staff Meetings
Attend Committee Meetings (as necessary)
Other duties as assigned by Director of Music & Worship or Pastor of Connecting Ministries
Requirements
Communicate effectively
Working knowledge of Microsoft Word, Excel, and Outlook
Preferred knowledge of Canva, InDesign, Trello, and ProPresenter
Will also be using Shelby and ESpace
Seniority level
Entry level
Employment type
Full-time
Industries
Religious Institutions
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